About This Role

We are looking for an Office Admin & Operations Coordinator to join our Kuala Lumpur studio.

As we continue to grow, we are looking for a highly organised, proactive, and versatile person to support the day-to-day operations of our KL office. This role spans administration, HR coordination, office setup, and general operational support — making it a unique opportunity for someone who thrives in a dynamic, fast-paced environment and wants to grow with the studio.

Key Responsibilities

Administration & Office Operations

• General office administration and day-to-day operational support

• Assist with scheduling, documentation, and internal coordination

• Support document control, organisation of files, templates, and project/admin documentation

• Help ensure smooth office operations and follow up on pending tasks

• Assist management with ad-hoc operational and administrative matters as needed

HR & People Coordination

• Assist with onboarding and coordination of new hires

• Support HR-related coordination and documentation

• Assist with employment contracts, administrative paperwork, and filing

Finance & Administrative Tracking

• Assist with billing, invoices, reimbursements, and administrative tracking

Office Setup, IT & Procurement

• Support office setup and operations, including furniture, equipment, printers, and supplies

• Coordinate IT-related requests such as laptops, software setup, and technical support with internal/external IT teams

• Manage office purchases and procurement as required

What We're Looking For

The minimum qualifications we expect from you:

• Right to work in Malaysia

• Bachelor's degree in Business Administration, Management, or a related field

• Highly organised and detail-oriented

• Proactive and able to work independently with minimal supervision

• Strong follow-up and coordination skills

• Comfortable handling multiple responsibilities simultaneously

• Professional, reliable, and discreet with confidential information

• Clear communicator across different teams and stakeholders

• Flexible and adaptable within a growing studio environment

To be successful in the role, you should also have:

• Prior experience in an administrative, operations, or office management role

• Experience supporting HR or people-related functions

• Familiarity with basic finance and procurement processes

• Proficiency in Microsoft Office / Outlook / Sharepoint

• Fluent in English; Mandarin or Bahasa Malaysia is a plus

Does this sound like you? Are you ready to be part of a growing studio at an exciting stage of its journey?

If the answer is yes, simply send us your CV. We look forward to hearing from you.

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